Category Archives: Commercial Moving

How to Make an Office Move Way Easier

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How to Make an Office Move Way Easier

office move

Corporate Move | Interior Moving Services

Commercial moves are not only a hassle, but can be expensive as well. Maintaining regular workflow is a challenge. How can you make the relocation process as smooth and painless as possible? Check out these simple moving tips that’ll keep your company in business despite changing offices.

1. Get Your Staff Involved

Make sure your staff knows about the move 3-5 months in advance. Right away, they can begin organizing their personal offices as well as their department. When you work together as a team, the moving process will be much simpler – everyone can begin throwing things away, donating to charity, or moving essentials to the new location.

2. Inform Your Service Providers in Advance

Let your internet provider, utilities company, cleaning staff, water delivery service, etc. know your new address. You don’t want to end up paying for the same service twice, once for your past location and again for the new.

3. Purge Purge Purge

Take several walks throughout the office and see how much can be eliminated. You don’t want to pay to transport items that don’t hold much value for your company. Furniture, old files, outdated records can all head to the trash bin.

4. Find a Professional Moving Company

Professional moving companies can make a commercial move fast, efficient, and stress-free. They are insured and licensed, which means they’re liable if anything is damaged or lost during the relocation process. Some moving companies provide packing services and supplies – they will pack up everything in the current office, unload them at the new location, and organize everything to suit the company’s needs.

It’s important to get several moving quotes, about 3-5, so you can compare estimates, services that are offered, available schedules, and insurance information. Start researching moving companies 3-4 months in advance.

5. Make a Detailed Floor Plan

As soon as you know the new location, take some time to draw up details plans about where you want the furniture to go and the layout of office space or cubicles. Your moving company will want as detailed a plan as possible, and the foresight will make the move much faster and easier for the employees.

We hope these suggestions make your move stress-free! If you are interested in a moving estimate, contact us and we’d be happy to help!

 

How to Tell Your Clients About Your Office Move

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Commercial Movers

commercial movers

What’s one of the most important details of your company’s move you do not want to forget? Communicating with your customers! Regardless of the reason of your move, your customers need to know where they can find you. Your clients are your livelihood, so treat them like it!

What are the best ways to keep them informed about your company move? Check out these 3 tips!

1. Inform Your Customers in Advance

commercial movers

Make phone calls, email, send a business letter in the mail

Let your customers know in advance that you’re office is moving – at least a month before the move day.

You can inform them using several different methods:

  • Send a short note in your invoices and receipts, listing your new address and phone number (if applicable)
  • If you have your customers’ contact information, send them an email with your new location and the date you’ll be moving in
  • Create a banner for your company’s website announcing the upcoming move
  • If your company is active on social networks like Twitter, Facebook, LinkedIn, and others, broadcast your move on all channels – and do so more than once to be sure all your followers are duly notified
  • If you have office neighbors, you can tell them your company’s new address so that they know what to tell customers who show up to the wrong office
  • If you prefer a more traditional method, write them a Company Relocation Letter

Obviously, being as thorough as possible works to your greatest advantage. Your customers will thank you!

2. Update Your Online Listings

commercial movers

Update your online directories and make sure they’re unified.

As soon as you officially move into your new location, don’t forget to update your online listings. The last thing you want is for your customers to show up at the wrong address. Worst case scenario, they become so frustrated with your business that they leave your company. Remember, one bad experience is all it takes to lose a customer, potentially for good.

Make sure you update all your online listings – not just Google+ Local. Google uses multiple sources to display business data, so you want to make sure your NAP (Name, Address, and Phone Number) is the same across all listings. Some common examples are, in addition to Google+, Yelp, Facebook, Trip Advisor, Localeze, Infogroup, and Acxiom.

In addition, don’t forget to update your own website’s Contact Us page and Homepage. The point is to be unified across the board.

3. Host an Open House

commercial movers

Host an open house at your new location

If you want your customers to see your new location, host a grand opening ceremony! An Open House is a great incentive to get your clientele to not only visit your new location but also engage with your company. Getting them on-site is the perfect strategy to get them familiar with your new office so they know where to go the next time they need your services.

Invite all your customers, even those who haven’t purchased from you in a while. Your new location might be more advantageous to them! You can send a note to say, “We’d love to see you again!” with directions to your new office. By the time the Open House ends, you may have not only gained additional customers, but retained many previous ones as well.

In Summary

We know company moves can be stressful, but one thing we strongly recommend you to remember: inform your client base. You don’t want to lose the customers you’ve worked so hard to acquire and retain. We hope these 3 suggestions will help you know how to communicate efficiently!

How else can you make your company’s move an easy and painless transition? Take a look at this Moving Checklist for more tips and helpful suggestions!

We’ve been commerical movers since 1992. If you need help making your commercial move as smooth as possible, contact us and we’d be happy to help!

 

Commercial Moving Made Easy in 5 Tasks

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commercial moving

Commercial Moving Rochester, New York

We’ve made your company’s move easier by condensing YOUR list of to-do’s down to FIVE things.

Has your company outgrown its current location? Or maybe your client base has grown too large to be a reasonable commute. Whatever the case, it’s time to acknowledge the truth: you need to MOVE your company.

Planning a corporate move is challenging, to say the least – and we would know since we’ve been in the moving business for over two decades – but with our help, you can be relieved of all that STRESS.

To help you out, we condensed your list of packing chores to merely a few items that need a little personal attention from you. The rest is up to us. But keep our packing services in mind, because depending on which “package” of services you request from us, we could do your whole move on our own, including the packing.

What to Consolidate & Pack:

  • Clear the Shelves of your Bookcases

You’ll want to pack away everything on your open bookcase shelves so that nothing gets disorganized during the move. Our guys can then easily lift the bookcases into the trucks – speeding up the loading process – and save you money.  We do have library carts (essentially bookcases on wheels) available to make the process easier in case you have extensive shelving.

  • Empty Out your Cabinets

Commercial moving

Commercial Moving

We know you don’t want to unload your standard and lateral filing cabinets.  Since most furniture is made to hold items in a stationary setting, it is usually unsuitable to move them when they contain items. Upright filing cabinets should at least have the top two (2) drawers emptied to prevent buckling during the move. Lateral file cabinets are built with a weight concealed in the back of them to prevent tipping when you open the oversized drawers. Please pack the items in these. When you lighten the loads, the whole transition process goes smoother. You’ll want to pack the contents of your storage cabinets.  Everything should be labeled accordingly, either by you or our employees, so that the unloading process is as straightforward as possible.  We sell moving labels to assist in this process.

  • Clear Out your Desks and Take Personal Items Home

All the items in your employees’ desks should be packed.  Any breakables and personal items should be packed and labeled accordingly. Valuables should be taken home or transported directly by your employees. If they have small items like paper clips, writing utensils, etc., we suggest putting them in zip-lock bags to make the unpacking process easier.

  • Remove all the Food from the Office Refrigeratorcommercial moving

Make sure you take out all food, especially perishable items, from the office ‘fridge. Transport these items to your new location. Our movers will lift all heavy furniture and appliances, but we can’t transport refrigerator and freezer items.

  • Take Our the Ink Cartriges in the Printers

We recommend removing the ink cartridges from your commercial printers before packing and loading printing equipment. That way you won’t open the printer box at your new location and find what looks like an octopus’ inky accident.

Five tasks isn’t so bad, right? Especially compared to the multitude of chores you’d initially have. As always, we’re here to offer advice, give you a quote, and offer more packing suggestions. Just call 585-288-8000 and let us know how we can help make your move easier!

We dare you to move.